Admin Specialist
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Job Location:
Monthly Salary:
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
Location:
Sofia Sofia BulgariaJob ID:
R0119827Date Posted:
Company Name:
HITACHI ENERGY BULGARIA EOODProfession (Job Category):
Administration & FacilitiesJob Schedule:
Full timeRemote:
NoJob Description:
The Opportunity
Were seeking to find an Assistant to the management board / Office Administrator for our location in Sofia Bulgaria.
How You Will Make an Impact
- Provide proactive executive administrative support to the General Manager including documentation of internal management meetings taking notes tracking decisions and actions and updating records in relevant systems;
- Coordinate and manage all aspects of internal and external meeting arrangements (e.g. welcoming guests organizing catering booking hotel rooms and restaurants ensuring smooth meeting experiences);
- Oversee visitor reception and hospitality ensuring a professional and welcoming environment;
- Manage data entry and track various documentation as a communication bridge between the General Manager and relevant internal/external stakeholders by providing timely reminders and follow-ups.
- Organize and maintain Microsoft Teams groups folders and documentation structures;
- Support travel planning and expense reporting processes;
- Handle confidential and sensitive information with discretion and professionalism;
- Responsible to ensure compliance with applicable external & internal regulations procedures & guidelines.
Your Background:
- Min Associate Degree (Bachelors degree is preferred) from Management Economics Social Sciences MIS or related departments;
- Proven experience in a similar executive assistant office coordination or administrative role preferably in a manufacturing or industrial environment;
- Strong proficiency in Microsoft Office tools (Excel Word Outlook Teams PowerPoint);
- Excellent organizational communication and time management attention to detail and ability to prioritize multiple tasks & Proactive and solution-oriented mindset comfortable working both independently and as part of a team;
- Fluent in Bulgarian and English proficiency; able to communicate confidently in international business environments.
What we offer
- 13th salary;
- Monthly food vouchers;
- Supplementary health insurance;
- Additional bonuses.
More about us
Join Hitachi Energy and work in a team that is dedicated to creating a future where innovative digital technologies allow greater access to cleaner energy! You will also be accountable to ensure compliance with applicable external & internal regulations procedures & guidelines.
Applications will be reviewed on an ongoing basis so dont delay apply today!
Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.
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Required Experience:
IC
Key Skills
- Data Entry
- Adobe Acrobat
- AS400
- EDI
- Microsoft Outlook
- Cloud Architecture
- Microsoft Excel
- Quick Books
- Administrative Experience
- Order Fulfillment
- Project Implementation
- Sales Support
About Company
Discover how Hitachi Rail is connecting the future of mobility through integrated rail solutions, across rolling stock, signalling, digital technology and more.
