Development Project Coordinator
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Description
Development Project Coordinator
The Development Project Coordinator supports the New Store Development team by coordinating tactical tasks throughout the project lifecyclefrom Site Approval to Project Close-Out. This role focuses on scheduling documentation permitting support cross-functional communication and maintaining project workflows. The Coordinator ensures accurate tracking of key activities and assists teams in keeping projects organized compliant and moving forward.
This is an in-office role Monday Friday based in Doral FL.
Key Responsibilities:
Project Coordination & Scheduling
- Support the development of project timelines and maintain updated schedules for multiple concurrent projects (target 25).
- Update critical dates in Smartsheet and distribute routine development schedule reports.
- Prepare and send standard project notices including construction start date changes and store open notifications.
- Assist in monitoring project progress and flag delays or issues to project leads.
Communication & Cross-Functional Support
- Coordinate communication among Real Estate Legal Design Construction Operations Marketing and external stakeholders.
- Serve as a point of contact for landlords and consultants for routine questions and document submissions.
- Prepare agendas meeting notes and project status updates for internal teams.
Documentation & Tracking
- Organize and maintain project documents in OneDrive and future project management systems.
- Collect due diligence documentation from consultants (surveys reports utility requirements etc.).
- Maintain logs for invoices consultant contracts soft costs and landlord contacts.
Permit & Compliance Support
- Coordinate permit and license submission processes by gathering required documents and submitting applications under guidance of senior team members.
- Communicate with municipalities permit expediters and city officials on routine matters.
- Track permit statuses and update internal stakeholders accordingly.
Vendor & Consultant Coordination
- Help distribute bid packages to general contractors and vendors.
- Support consultant onboarding by providing required documents timelines and expectations.
- Track consultant deliverables and collect required approvals.
Utilities Insurance & Store Opening Support
- Assist with utility account setup and coordinate documentation for service initiation.
- Assist with the Certificate of Insurance (COI) process and store opening compliance items.
- Maintain master reports project lists and historical data for the development team.
Qualifications:
- Bachelors degree preferred or equivalent experience in project coordination or administrative support.
- 13 years of experience in project coordination construction support corporate retail/restaurant development or similar field preferred.
- Strong organizational and time-management skills; ability to manage multiple tasks simultaneously.
- Detail-oriented with strong follow-through.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite; experience with Smartsheet or other project systems a plus.
- Ability to work cross-functionally and maintain positive working relationships.
- Comfortable working in a fast-paced environment with shifting priorities.
- Highly organized proactive and service-oriented.
- Strong sense of urgency and accountability.
- Team player willing to support others and step in where needed.
- Process-oriented with interest in improving workflows and documentation practices.
EOE/Vets/Disability
Required Experience:
IC
Key Skills
- Microsoft Office
- Fundraising
- Microsoft Publisher
- Microsoft Powerpoint
- Event Planning
- Salesforce
- LMS
- Administrative Experience
- Grant Writing
- Economic Development
- Public Speaking
- Writing Skills
About Company
JBS Foods is a leading global food company, with operations in the United States, Australia, Canada, Europe, Mexico, New Zealand and the UK.
