Manager, Budget and Financial Planning Facilities Services UTK

The Manager Budget and Financial Planning provides strategic financial oversight for the University of Tennessee Facilities Services Department managing E&G auxiliary utilities capital facilities fee and restricted budgets. Reporting to the Director Administration and Finance this role leads budget development implementation monitoring variance and scenario analysis and the preparation of monthly and ad hoc managerial reports to support data-driven decision-making. The position serves as the departments subject matter expert for Adaptive BAM and the Oracle-based DASH system overseeing budget entry forecasting reporting capabilities and data analysis across multiple systems. With direct supervisory responsibility for budget and financial analysis staff the Manager ensures accurate financial stewardship while influencing long-range funding personnel allocations and equipment procurement decisions.

• Use financial models and historical data to forecast future revenue and expenses and for planning for contingencies and making strategic financial decisions.
• Develop the FS Departments annual operating budgets and forecast multi-year budgets for strategic planning and decision making. This involves collaborating with various campus entities and outside agencies to gather financial data revenue projections and expenditure estimates.
• Manage the daily fiscal operations related to the department operational budgets and financial and human resources actions which may affect these budgets.
• Serve as the subject matter expert (SME) for the FS Department on the use of the Adaptive Insights budgeting and planning tool Budget Allocation Model BAM.
• Gather data from various sources to use in developing budget inputs scenarios and plans.
• Actively participate in the departments strategic planning process aligning the budgets with the departments overall goals and objectives. Participate in the establishment of and implement short- and long-range business goals that support the mission of the department.
• Attend and participate in the campus annual budget meetings to gather data to use in developing budget inputs scenarios and plans.
• Plan develop enter and manage the departmental budgets requirements by analyzing short- and long-term program plans and coordinating with FS Department senior management.
• In collaboration with the Associate Vice Chancellor and Executive Director develop and enter the annual budget for the FS Department including the uploading and downloading of budget information to and from the ERP systems Adaptive and DASH.
• Produce and maintain standard budgeting reports from Adaptive Insights Excel and other financial software platforms to include DASH.
• Progress budget execution and make or direct adjustments as necessary to maintain FS Department salary and operating budget balance. Leadership and Staff Supervision
• Provide leadership coaching and performance management for assigned budget and financial analysis staff ensuring accurate analysis reporting and alignment with departmental budget strategy and timelines.
• Establish work priorities review output for quality and accuracy and support staff development in financial systems reporting and analysis.
• Monitor actual financial performance against budgeted targets and identify any discrepancies or deviations.
• Conduct comprehensive financial analysis to identify trends potential cost-saving opportunities and areas for improvement in the budgets to help in making informed decisions to allocate or reallocate resources efficiently.
• Produce and maintain financial and operating reports from Adaptive Insights Excel and other financial software platforms to include Oracle based DASH for status and senior management information and decision-making purposes presenting complex financial data in a clear and understandable manner.
• Analyze and produce actuals vs budget variance reports on revenue sources personnel expenditures and operating expenses from E&G Auxiliaries Utilities accounts endowment and gift accounts and reserve fund balance account.
• Provide expert advice and guidance to FS Department senior management regarding the impacts and implications of the variance analyses and their strategic impact.
• Adjust forecasts long-range plans and scenario models to account for the impacts of the variances.
• Compile and prepare financial reports and analyses that summarize budget execution progress identify challenges and develop appropriate recommendations for FS Department senior management.
• Adjust allocations as necessary including creating new funds centers or cost centers to achieve the FS Department mission.
• Balance salary budget in preparation of THEC reporting requirements. Maintain a balanced salary budget of all departmental budgets.

Required Qualifications

• Education
  • Bachelors Degree in Accounting Finance Business or other closely related field.
• Experience:
  • Four (4) years of professional finance or accounting experience involving financial analysis budgeting and modeling
• Knowledge Skills Abilities:
  • Knowledge of financial regulations and the generally accepted accounting principles (GAAP) framework.
  • Possess computer and analytical skills with the ability to translate raw data into information and knowledge using reports and graphical displays.
  • Proficient in Microsoft Excel and working knowledge of financial ERP software such as SAP Oracle or comparable.
  • Possess strong organizational skills; strong oral and written communication skills with the ability to communicate effectively with internal and external management and staff.
  • Ability to manage deadlines and facilitate successful and timely completion of assignments.
  • Ability to direct the work of others.
  • Must be self-motivated and able to self-direct the work.
• Other Conditions:Valid Drivers license

Work Location

• University of Tennessee Knoxville TN Campus
• This is an on-site position

Compensation and Benefits

• UT market range: MR14
• Find more information on the UT Market Range structurehere
• Find more information on UT Benefitshere

About The College/Department/Division

UT Facilities Services is responsible for the care and keeping of more than 300 facilities and utilities systems in and around Knoxville. As the University of Tennessee Knoxvilles largest non-academic department team members are responsible for facilities maintenance and repair custodial needs landscaping and lawncare utility work in-house and capital construction projects facilities planning and design environmental initiatives pest control campus event services and facilities administration functions for both the flagship campus and the agricultural institute. The Facilities Services staff provides around-the-clock coverage to ensure students staff faculty and fans have a consistent and positive experience every time they step foot on Rocky Top.