Risk and Compliance Coordinator Ukraine Only for internal candidates

Aiming at strengthening the organisations risk management capacity in 2019 NRC decided to establish a Risk Management and Compliance (R&C) function across the organisation. This function is responsible for: i) enabling NRC to manage risks by supportingorganisational efforts to identify assess prepare for and respond to risks; ii) fostering a risk management culture by institutionalising processes and systems that embed risk management into operations and build capacity and awareness on risk throughout NRC; and iii) improving organisational effectiveness by streamlining compliance practices and enabling better prioritisation of support resources to highest-risk issues

At country office (CO) level the R&C function has been tasked with supporting risk owners in their efforts to manage risks providing assurance to the Country Management Group (CMG) on CO compliance within high risk areas/issues promoting a risk management culture in the CO through training and communication ensuring COs compliance with standards and regulations that fall outside the scope of existing CO functions (Protection from Sexual Exploitation and Abuse (PSEA) Data Protection (DPR) Code of Conduct Securing Supporting Documentation COTER and sanctions) and ensuring that complaints from external and internal stake holders are properly handled and responded to.

The Risk and Compliance Coordinator is responsible for supporting the COs efforts to effectively manage risks; promoting a risk management culture within the CO for supporting the Country Director (CD) in ensuring the COs compliance within high-risk areas andwith regulations not specific to a given function (i.e. SSD COTER sanctions); and responding to any issues or questions that arise relating to the COs work onPSEA DPR legal and Code of Conduct.

Generic responsibilities

1. Support the CD and the CMG by ensuring:

   1. That risks in the COs operations are identified assessed and controlled effectively; and

      1. COs compliance within high-risk areas/issues by:

      • identifying such high-risk areas/issues;

      • conducting regular compliance checks on the said areas/issues (e.g. spot checks);

      • reporting regularly to the CD and the CMG on compliance issues; and

      • Support in implementing compliance improvement measures throughout the CO.

2. Support the CO with maintaining and updating all risk management and compliance related CO registers namely the CO Risk Register Waiver Register Recommendations Tracker and Standards Operating Procedures (SOP) Register.

3. Support in-country function leaders (Head of Support Area Managers Head of Programmes Health Safety and Security Manager) with implementing compliance improvement measures related to high-risk areas/issues.

4. Support function leaders in the CO with ensuring that all SOPs in the CO are aligned with policies and regulations not related to a specific function are coherent with other SOPs throughout the CO and NRC and follow basic quality principles.

5. Support the COs focal point for audits in the coordination of the work among the different COs sections/units to respond to external audits initiated by institutional donors and to facilitate the follow up of these audits recommendations.

6. Provide training and support to CO staff on the following: i) Areas of expertise held by the R&C function at HO (Risk management compliance Anti-corruption Data Protection Code of Conduct legal and complaints management) and ii) compliance with regulations not specific to a given function (i.e. SSD COTER sanctions).

7. Contribute to the development of NRCs risk management framework by documenting lessons learned and best practices in the CO.

Specific responsibilities

1. Risk Management Support

• Risk Identification and Assessment Support: Assist in identifying assessing and controlling risks within Country Office (CO) operations and contribute to tri-annual risk reports.
• Programmatic Risk Reporting Assistance: Support the capture and reporting of programmatic risks for each projects Project Cycle Management (PCM) activities as directed by senior team members.
• Risk Assessment Support for Program Activities: Assist in providing risk assessments and compliance advice to the Program Support Unit including partnership-related risk assessments under the guidance of the Risk and Compliance Manager.
• Ad Hoc Risk Assessment Assistance: Support in conducting ad hoc risk assessments and developing mitigation plans for emerging threats as requested by the Risk and Compliance Manager or the Country Management Group (CMG).

2. Compliance Support

• Compliance Advice and Guidance: Provide assistance and guidance on compliance matters including internal compliance anti-corruption data protection sanctions counter-terrorism (COTER) protection from sexual exploitation and abuse (PSEA) and conflict of interest (CoI).
• SOP Alignment Support: Help function leaders align CO Standard Operating Procedures (SOPs) with NRC policies and regulations supporting consistent application and quality across functions.
• Legal and Regulatory Compliance Assistance: Assist in ensuring the CO adheres to local and international laws donor requirements and NRCs global standards particularly in areas such as data protection (GDPR) anti-corruption conflict of interest counter-terrorism (COTER) and the NRC Code of Conduct.
• SSD & ROD Monitoring Assistance: Help monitor the implementation of the Securing Supporting Documentation (SSD) policy including the Reconciliation of Deliverables (ROD) process and support with providing regular reports and feedback.
• Compliance Reporting Support: Prepare and assist in submitting regular compliance updates for each field site providing reports on compliance status issues and progress to the Risk and Compliance Manager.

3. Coordination for Audit Responses and Follow-Up

• Audit Response Support: Assist in coordinating timely responses to audits initiated by institutional donors helping to collect and organize input from relevant departments.
• Follow-Up on Audit Recommendations: Track and help facilitate follow-up on audit recommendations until completion providing progress updates to the Risk and Compliance Manager.

4. Training and Capacity Building Support

• Core Compliance Training Assistance: Support the delivery of training sessions for CO staff in core compliance areas such as risk management anti-corruption data protection Code of Conduct legal standards and complaints management.
• Cross-Functional Compliance Training: Assist in training staff on cross-functional compliance regulations including SSD COTER sanctions and conflict of interest (CoI) policies working closely with senior team members.

5. Anti-Corruption and Corruption Risk Mapping Support

• Annual Corruption Risk Assessment Assistance: Help conduct annual corruption risk assessments across CO offices and assist in tracking follow-up on identified mitigation measures.
• Anti-Corruption Training and Resources: Support the development and delivery of anti-corruption tools resources and training for CO staff promoting awareness and reporting of corruption risks throughout NRC operations.

6. Data Protection Support

• Data Protection Compliance Support: Assist in implementing data protection requirements to comply with local regulations and GDPR standards.
• Data Protection Training and Tools: Help develop and deliver tools and training materials to support CO staff in meeting data protection requirements and maintaining compliance with data protection policies.

7. Knowledge Sharing: Contribute to NRCs organizational learning by supporting the sharing of insights experiences and best practices in compliance and anti-corruption with other NRC compliance professionals and CO colleagues under the guidance of the Risk and Compliance Manager.

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

competencies

These are skills knowledge and experience that are important for effective performance.

Generic professional competencies:

• Minimum 3 years of experience from working in compliance auditing or risk management functions or minimum 4 years of experience from working in coordinator positions in the humanitarian sector.

• Documented results related to the positions responsibilities.

• Knowledge and skills in the international regulatory context applicable for INGOs.

• Knowledge and skills in any of the following: safeguarding accountability to affected populations or Code of Conduct related matters.

• Fluency in English both written and verbal.

• Valid drivers license.

Context/Specific skills knowledge and experience:

• Knowledge of the regulatory context in the country of service.

• Fluency in local working language (if necessary).

• Other to be defined by the CO.

2. Behavioural competencies

These are personal qualities that influence how successful people are in their job. The following are essential for this position:

• Analysing - Having a strong capacity for absorbing large amounts of information verifying critical elements and communicating conclusions rationally and clearly.

• Planning and delivering results - Being able to break down a project/activity into achievable tasks; ensuring that activities are relevant well planned and implemented according to strategies procedures and internal requirements; and making decisions by analysing relevant information developing appropriate solutions providing reasons for decisions and taking action.

• Working with people - Setting a positive example for others by being accountable for own behaviour and actions and addressing problems by focusing on solutions not obstacles.

• Communicating with impact and respect - Presenting the actual situation by keeping superiors and teams informed about both positive and negative information but always respecting confidentiality of sensitive information