Ext. Administrative Specialist, Ukraine

• Full administrative support of office operations reception and document flow management (incoming and outgoing correspondence).
• Administration of access control systems security processes and video surveillance; preparation of safety reports and management of employee access cards.
• Coordination and administration of local and international courier services (Nova Post Ukrposhta DHL) including shipment documentation invoicing customs coordination and communication with couriers.
• End-to-end vendor administration (contractors and service providers) invoice processing and ongoing communication.
• Administration of electronic digital signatures (creation renewal and employee support).
• Support of onboarding processes and preparation of welcome packs for new hires and guests.
• Organization and support of office events (townhalls celebrations corporate activities) and holiday gifting coordination.
• Office space management including maintaining order comfort locker administration and thematic office decoration.
• Organization of business transportation via taxi services.
• Provision of basic administrative IT support (DocOnline Vchasno).

Qualifications :

• Bachelors degree in Business Administration Management or a related field.
• Previous experience as Administrative Specialist / Office Administrator.
• Understanding of document management processes and knowledge of vendor administration principles.
• Experience in working with courier services contractors and external service providers.
• High level of accuracy and attention to detail in handling documents reports and systems.
• Strong organizational and multitasking skills with the ability to prioritize tasks independently.
• Excellent communication and stakeholder management skills.
• Ukrainian fluent English intermediate (B1B2).
• Experience in an international or multinational company is a plus.
• PC skills: MS Word MS Excel MS PowerPoint; experience with document management systems electronic digital signature tools and ERP systems (SAP or other systems) is an advantage.

Additional Information :

• Competitive salary and comfortable working conditions in the office.
• Compensations & benefits (including insurance programs and meal allowance).
• Rewards & recognition program learning and development in multicultural environment.
• Corporate culture and open management team.
• Opportunity to grow and develop in a dynamic multinational company.

Remote Work :

No

Employment Type :

Full-time