Administration Officer
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Job Location:
Monthly Salary:
Posted on:
14 hours ago
Vacancies:
1 Vacancy
Job Summary
Administration Officer
Location: Sydney New South Wales
Company: BGIS
Employment Type: Full-Time Permanent (Hybrid)
The Role
BGIS is seeking a proactive and highly organised Administration Officer to support our contract team in this busy and varied role you will provide end-to-end administrative support across fleet coordination reporting finance processing and general office operations. You will play a key role in ensuring the smooth day-to-day running of the contract by maintaining accurate systems supporting stakeholders and keeping documentation current. This position suits an experienced administrator who thrives in a fast-paced environment and enjoys working closely with operational and technical teams.
Why Youll Love Working With BGIS
Competitive salary with annual reviews
Career growth paid training study leave and structured development pathways
Supportive and collaborative team culture
Recognition & rewards spot recognition vouchers and $2000 employee referral bonus
Health wellbeing & lifestyle benefits Fitness Passport (access for you and your family to gyms and aquatic centres nationwide) employee discounts and optional yearly paid flu vaccination vouchers
Additional employee benefits including novated leasing options
Paid parental leave & volunteer leave
Safe systems of work and supportive leadership
What Youll Be Doing
- Provide administrative support to the contract and operations team
- Manage fleet administration including vehicle and driver registers
- Process incoming invoices in line with BGIS and contract requirements
- Maintain CMMS data for preventative and reactive maintenance
- Prepare reports correspondence presentations and meeting minutes
- Manage incoming calls enquiries and mail distribution
- Maintain SharePoint and document control in line with QMS
- Assist with subcontractor onboarding and compliance tracking
- Monitor and order office stationery and supplies
- Support client reporting and monthly deliverables
- Build and maintain strong stakeholder relationships
- Ensure compliance with WHS quality and environmental standards
Your Education Experience & Skills
- Demonstrated experience in a similar administrative role
- Strong Microsoft Office skills (Word Excel Outlook)
- Excellent written and verbal communication skills
- Strong organisational skills and attention to detail
- Ability to manage competing priorities in a fast-paced environment
- Understanding of QA OH&S and environmental systems (desirable)
- Experience with CMMS systems (desirable)
- Fleet administration experience (desirable)
- Relevant administration qualification (desirable)
- Australian working rights (essential)
About BGIS
BGIS is a global leader in integrated facilities management project delivery asset management and technical services. With more than 10000 employees globally we deliver innovative service solutions across diverse sectors including government healthcare defence commercial education and critical infrastructure. We invest in our people through safe systems modern equipment and career development opportunities.
BGIS acknowledges the Traditional Custodians of the land on which we work and pays respect to Elders past present and emerging. We are an equal opportunity employer and strongly encourage applications from women Aboriginal and Torres Strait Islander peoples LGBTQ individuals and people from culturally diverse backgrounds.
Apply Now
If youre an organised Administration professional looking for stability strong benefits and long-term career growth with an industry leader wed love to hear from you. Explore more opportunities at: Experience:
Unclear Seniority
Key Skills
- Administrative Functions
- office supplies
- Personnel Matters
- Records Management
- Office Procedures
- Space Management
- Daily Operations
- Administrative Policies
- Personnel Management
- Administrative Services
- Interpersonal skills
- Telephone Calls
- Travel Arrangements
- Administrative Procedures
- Word Processing
About Company
BGIS is a global leader in integrated facility management services. Offering a full range of facility and real estate management services, BGIS partners with clients globally to bring forward innovative solutions.
