Executive Assistant to the CMO
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Job Location:
Salt Lake, UT - USA
Monthly Salary:
Not Disclosed
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Job Summary
Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth Filevine brings together data documents workflows and teams into one unified platformwhere modern legal work happens with clarity and consistency.
Job Summary
The Executive Assistant to the CMO is the primary right hand to the Chief Marketing Officer. This is not only an administrative role; it is a high-impact position designed to act as a strategic extension of the CMOs office.
Objectives of this Role
Strategic Alignment: Act as a connective tissue between leaders ensuring all departments move in lockstep toward the CMOs North Star goals.
Operational Efficiency: Design and implement processes that streamline the CMOs daily operations from decision-making frameworks to meeting agendas/cadences.
Crisis & Conflict Management: Proactively identify and resolve people and/or process issues before they require the CMOs direct intervention.
Responsibilities:
- Drive the execution of Go-to-Market priorities translating CMO directives into actionable project plans for the various team members.
- Manage the flow of information between the CMO r-team EA team and senior leadership to prevent silos and insure business moves forward.
- Help to identify blockers or slowers in cross-functional projects and reallocate resources or mediate between VPs to get it back on track.
- Facilitate leadership meetings setting agendas and handle all follow up task goals into clear tasks priorities and deadlines.
- Hold VPs and department heads accountable for meeting and strategy deliverables.
- Establish the source of truth for all CMO-led initiatives ensuring that project briefs timelines and RACI charts are live accurate and followed by all marketing members.
- Manage a complex high-volume calendar with a focus on prioritization over participation.
- Coordinate crucial company events QBRs leadership offsites RKO user conference sales meetings.
- Manage the marketing SDR and partnerships budget including processing invoices tracking expenses allocating team based budgets.
- Act as the gatekeeper and gateway filtering requests and determining which require the CMOs immediate attention while maintaining a high level of confidentiality.
- Own the full lifecycle of internal swag from initial creative concepting and vendor selection to inventory management and global distribution.
- Manage relationships with external vendors and agencies negotiating contracts and ensuring all promotional materials remain within the CMOs allocated budget.
Skills and Qualifications:
- Experience: 4 years of experience in a high-growth environment (Project Management or Executive Assistant).
- Marketing/Sales Org Savvy: Familiarity with the marketing funnel GTM motions sales processes and creative agency and external vendor workflows.
- Influence without Authority: Proven ability to lead and align VPs and senior stakeholders who do not report to you directly.
- Analytical Mindset: Comfortable with data analysis and budget management to support C-suite decision-making.
- Communication: Exceptional writing and presentation-building skills.
- Education: Bachelors degree in Business Marketing or Communications; PMP or MBA is a plus.
- Preferred Tools Experience: Outlook Zoom Navan Expensify Slack ClickUp Salesforce Domo Paylocity
Cool Company Benefits:
- A dynamic rapidly growing company focused on helping organizations thrive
- Medical Dental & Vision Insurance (for full-time employees)
- Competitive & Fair Pay
- Maternity & paternity leave (for full-time employees)
- Short & long-term disability
- Opportunity to learn from a dedicated leadership team
- Top-of-the-line company swag
Privacy Policy Notice
Filevine will handle your personal information according to whats outlined in our.
Communication about this opportunity or any open role at Filevine will only come from representatives with email addresses using . Other addresses reaching out are not affiliated with Filevine and should not be responded to.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
Key Skills
- Anti Money Laundering
- Design Engineering
- Lounge
- Information Management
- Deputy
About Company
Empower your law firm and improve efficiency with Filevine's AI-powered legal case management software. From intake, legal drafting, calendaring, & more.
