Document Coordinator

Summary

The Records Coordinator is responsible for the organization maintenance and control of company records and documentation. This role ensures that all records are accurate secure and compliant with applicable legal regulatory and internal requirements. The Records Coordinator collaborates with internal departments to support efficient record-keeping practices and continuous improvement across the organization.

Essential Functions

Manage the preparation distribution filing purging and ongoing maintenance of Lektriever files.

Administer and maintain controlled documents with JKT DOC9000 including creating updating and archiving records in accordance with established procedures.

Ensure records are stored securely and remain easily accessible to authorized personnel.

Maintain reliable backup storage through the Records Information Center (Iron Mountain).

Additional Responsibilities

Coordinate retrieval of records for internal audits external audits and regulatory reviews through the Records Information Center.

Process specifications Technical Reports and other documentation as required.

Perform general record-keeping ordering supplies and other administrative tasks as assigned by management.

Support departmental initiatives related to document control and process improvement.

Qualifications

Education and Experience

Associates Degree required (Liberal Arts or Business preferred) or an equivalent combination of education and experience.

Up to two years of administrative experience demonstrating strong prioritization multitasking and independence.

Proficiency in Microsoft Word Excel and PowerPoint is required; advanced skill in MS Word is essential.

Ability to demonstrate required core competencies within three months of hire.

Special Skills

Advanced proficiency in MS Word.

Strong organizational skills and exceptional attention to detail.

Effective communication and the ability to interact professionally with employees at all levels.

Dependable attendance and the ability to manage workload in a highpressure environment.

Competencies

• Organization
• Attention to Detail
• Technical Knowledge
• Strategic Thinking
• Engagement
• Communication Skills

Additional Notes

The Company retains the right to change or assign other duties to this position.

Physical Dimensions

Physical Demands Frequently moves about the production facilities. Must be able to detect unsafe conditions from long distances. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment The physical environment requires the employee to work both inside and outside in heat/cold wet/humid and dry/arid conditions. Frequently required the use of personal protective equipment to prevent exposure to hazardous materials. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.