Staff Acct Tech Grants

POSITION TITLE: STAFF ACCOUNTANT TECHNICIAN - GRANTS REPORTS TO: GRANTS MANAGER
OVER-TIME STATUS: NON-EXEMPT PAY GRADE: 113

JOB SUMMARY:

Performs intermediate accounting functions including reconciliation of general ledger accounts assisting in audit
preparation overseeing the fiscal control activities of the grants function and other related work as required.

ESSENTIAL FUNCTIONS

The specific duties will include but not be limited to the following:

Reviews and verifies that grant expenditures (such as invoices requisitions) agree with allowable costs for each

grant according to individual grant applications and regulations ensuring accurate and allowable costs in
compliance with State and Federal laws necessary for reimbursement of school board funds. Ensure compliance
with and are processed according to accounting purchasing and travel procedures. Verify assignment of proper
budget codes and proper authorization signatures have been secured and are spent within each grants
authorized period. Maintains files of all grant expenditures and refers approved expenditures to payroll
accounts payable and purchasing for processing.

Creates and maintains accounting of individual grant budgets indicating expenditures encumbrances
amendments and balances. Completes state amendments in OMEGA to request budget changes between line
items. Maintains position control for each grant necessary to avoid supplanting. Maintains calendar of each
grants timeline and reimbursement due-dates.

Balances each portion of grants including those with more than one funding source and grants that have more
than one department included in the allocation. Prepares general ledger entries in MUNIS as necessary to
correct or move revenue/expenditures to the proper account. Reconciles and balances grant expenditures to
the general ledger system keeps records of proper backup for each expense and forwards expenditure reports
to grants coordinators.

Acts as liaison with grant coordinator(s) to maintain communication between programmatic and financial
managers of grant funding. Replies to written and oral requests and inquiries from grant coordinators for
information regarding status of expenditures and grant procedures and/or regulations. Assist grant coordinators
with projections for new applications. Provides training to grant coordinators on regulations and procedures.

Completes specialized individual reimbursement requests for grants in a timely manner on a monthly and/or
quarterly basis. Assists in preparing reports and providing documentation for outside and internal audits. Assists
in preparing financial accruals for the Combined Annual Financial Report (CAFR). Validates data for review for
the external auditors compliance review.

Attends training seminars to ensure PPS compliance with grant regulations. Documents and identifies new and
continuing reporting needs.

Serves as regional fiscal support for Adult education.
May perform other duties as assigned.

JOB SPECIFICATIONS/PHYSICAL REQUIREMENTS

Considerable knowledge of generally accepted accounting principles state and federal regulations related to grant and
cost accounting and office operations. Considerable knowledge of grant regulations as to allowable costs
reimbursement requirements and deadlines. Considerable skill in the use of mainframe applications and the use of
personal computers utilizing spreadsheet. Demonstrated ability to understand interpret and apply US OMB Uniform
Grants Guidance Federal and State guidelines and regulations. Demonstrated ability to make accurate mathematical
calculations and reconcile reports. Demonstrated ability to develop spreadsheets and modify databases to suit the
specific needs of the grants. Demonstrated ability to work independently pay attention to detail and meet strict
deadlines. Demonstrated ability to assist other staff members as necessary to meet deadlines. Demonstrated ability to
communicate effectively with all levels of personnel.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force
frequently or constantly to move objects; work requires reaching handling and repetitive motions; vocal
communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to
perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or
computer data determining the accuracy and thoroughness of work and observing general surroundings and activities;
the worker is not subject to adverse environmental conditions.

EDUCATION AND EXPERIENCE:
A Bachelor of Science in accounting or related subject from an accredited college or university preferred; 3 - 5 years of
related experience preferred; proficient in computer spreadsheets from development to input; two to three years of
grant experience preferred.

APPLICATION PROCEDURE:
All applicants please submit an on-line application at along withcopies of supporting credentials and 2
references. Be sure to connect your application to the advertised position.

PORTSMOUTH PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER

Required Experience:

Staff IC