Administrative Coordinator (Onsite)

Date Posted:

Country:

United States of America

Location:

US-MA-WOBURN-WB2 225 Presidential Way GODDARD BLDG

Position Role Type:

Onsite

U.S. Citizen U.S. Person or Immigration Status Requirements:

Active and transferable U.S. government issued security clearance is required prior to start date. U.S. citizenship is required as only U.S. citizens are eligible for a security clearance

Security Clearance Type:

DoD Clearance: Secret

Security Clearance Status:

Active and existing security clearance required on day 1

At Raytheon the foundation of everything we do is rooted in our values and higher calling to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of todays mission and stay ahead of tomorrows threat. Our team solves tough meaningful problems that create a safer more secure world.

Raytheons Integrated Solutions Modeling & Architecture (ISMA) is seeking an Administrative Coordinator. The Assistant will provide administrative support to department leaders and staff and will be expected to work with others building and maintaining relationships. The Assistant should be an effective communicator; someone who is aware of and responsive to the needs and concerns of the leadership team and team members. A faster-than-average pace will be the norm for this position and a high attention to detail is critical as work will often need to be handled quickly correctly and efficiently under general supervision even when shifting circumstances might demand a reprioritization of tasks. Following up carefully closely and respectfully is required to ensure quality work products are delivered.

This is an onsite role located in Woburn MA.

What You Will Do

• Provide administrative support to the groups leadership team and employees.

• Collaborate and support all other administrative teams within the organization when necessary.

• Maintain leaders calendar for meetings events offsites conferences and travel.

• Answer routine questions on policies and procedures as it relates to the administrative performance including travel and expense reporting group meals etc.

• Coordinate internal meetings and functions including arranging for visitors and ordering catered food.

• Facilitate meetings and drive slides or other material for zoom and/or in-person formats.

• Assist leadership team with travel arrangements and expense report processing to align with company policies and procedures.

• Handle new employee onboarding requirements as needed.

• Coordinate office moves within the Business Unit when required.

• Assist in maintaining company document repositories.

• Order office supplies and maintain stock.

• Coordinate and participate with other administrators across the business to build rapport and foster a unified environment.

• Provide support guidance and/or drive for evolving business changes process improvements and the like.

• Perform other administrative and clerical duties as assigned.

• Respond to complex email and phone inquiries professionally.

• Assist lower-level staff in gathering verifying and processing documentation.

• Review data entry and maintain accurate records.

• Create and prepare reports for management.

• Safeguard the confidentiality of Raytheon by exercising discretion in communicating information to internal staff and external partners.

• Work logistics around the classified conference rooms and classified VTC rooms.

What you will gain:

• Opportunity to leverage and further develop your customer services problem-solving and organizational skills.

• Develop leadership qualities including facilitation collaboration and influential communication.

• Opportunities to develop new skills and progress in your career.

Qualifications You Must Have

• Typically requires an AA/AS degree Technical/Business School Certificate (or other 2-year post high school training) with a minimum of 4 years of relevant experience.

• Experience with Microsoft Office - Outlook Excel Word and PowerPoint SharePoint Calendar management Scheduling and Teams.

• Great attention to detail excellent organizational skills and attention to detail.

• Ability to multitask effectively with excellent interpersonal skills.

• Ability to obtain Interim Secret U.S. government issued security clearance is required prior to start date.

Qualifications We Prefer

• Active Secret clearance

• Recent experience as a senior administrative assistant

• Time management and organizational skills with attention to detail and responsive to customer needs and priorities

• Experience with internal and external senior leadership interactions.

• Excellent written and verbal communication skills and the ability to interact effectively across all levels of employees as well as communicate to external partners.

• Effective email and calendar management; managing complex schedules understanding priorities scheduling meetings and resolving conflicts effectively and efficiently.

• A team player who is proactive flexible results-oriented and comfortable in a fast-paced changing environment and able to work independently with minimal direction.

• Ability to exercise initiative and independent judgment in managing senior level schedules and the offices daily activities

• Demonstrate the ability to adapt to changing schedules or priorities and respond as necessary to manage completion of tasks and projects

• Must have the ability to organize and coordinate travel logistics scheduling meetings and multi-communication efforts

What We Offer

• Our values drive our actions behaviors and performance with a vision for a safer more connected world. At RTX we value Safety Trust Respect Accountability Collaboration and Innovation.

• Not relocation eligible. Relocation assistance is not available for this role.

Learn More & Apply Now!

Please consider the following role type definition as you apply for this role.

• Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees as they are essential to the development of our products.

As part of our commitment to maintaining a secure hiring process candidates may be asked to attendselect steps of the interview process in-person at one of our office locations regardless of whether the role is designated as on-site hybrid or remote.

The salary range for this role is 43400 USD - 82600 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer including but not limited to the role function and associated responsibilities a candidates work experience location education/training and key skills.

Hired applicants may be eligible for benefits including but not limited to medical dental vision life insurance short-term disability long-term disability 401(k) match flexible spending accounts flexible work schedules employee assistance program Employee Scholar Program parental leave paid time off and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.

Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including but not limited to individual performance business unit performance and/or the companys performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability or veteran status or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans Readjustment Assistance Act.

Privacy Policy and Terms:

Click on this link to read the Policy and Terms