Union Exempt Human Resources Specialist Learning Services Center

HUMAN RESOURCES SPECIALIST

Union Exempt

Leaves - Substitutes - Coaches

TERMS OF EMPLOYMENT

Hours:8.0 hrs/day; 260 days/year

Pay: $36.63 - $40.70/hr

Supervisor: Human Resources Director

QUALIFICATIONS

1. High School Diploma or equivalent AA degree or equivalent or comparable work experience.
2. Demonstrated five (5) years of successful Employee Human Resources experience preferred.
3. Must have excellent communication interpersonal planning/organization critical thinking and problem-solving skills.
4. Must have a proven record of observing strict confidentiality.
5. Must have a proven record of punctuality dependability and consistent attendance.
6. Must have advanced computer and employee records management skills.
7. Understanding of and experience in properly applying federal state and district rules regulations procedures and collective bargaining agreements relating to all aspects of human resources.
8. Ability to interpret and apply labor contract provisions relating to employee rights and responsibilities.
9. Demonstrated proficiency in verbal and written skills.
10. Demonstrated ability to work independently and exercise sound judgment to organize set priorities coordinate activities and complete tasks in a timely manner.
11. Demonstrated ability to work within designated bounds of authority.
12. Ability to work accurately and efficiently under pressure with frequent interruptions while maintaining a positive and professional demeanor.
13. Ability to establish and maintain effective positive working relationships with staff and the public.
14. Ability to work a flexible schedule at times to meet deadlines and schedules of employees and special projects.
15. Strong analytical and time management skills.

ESSENTIAL JOB DUTIES

1. Organize set priorities and meet inflexible deadlines under considerable pressure.
2. Maintain a positive productive and cooperative relationship with staff.
3. Develop effective user-friendly information that is available to all employees to ensure clarity with regard to schedules processes resolution of concerns and response to questions.
4. Independently perform a variety of complex and detailed tasks quickly with a high degree of accuracy.
5. Protect confidential information consistent with district ethical guidelines and state/federal laws.
6. Interact professionally and respectfully with staff and the public in all forms of communication verbal and written.
7. Provide exemplary customer service.
8. Demonstrate confidence and professionalism when working with employees and the public.
9. Remain flexible when handling numerous interruptions.
10. Oversee and manage employee leaves of absence; coordinate the district attendance management program in cooperation with district administrators and supervisors.
11. Oversee the coordination of coaching staff including job postings hiring issuing contracts submitting pay contracts to payroll separations and tracking all relevant information.
12. Exercise judgment to appropriately refer matters to administrators as needed.
13. Maintain employee files including personnel medical electronic investigative etc.
14. Compile data for use in collective bargaining including comparisons of wages benefits and contract language.
15. Maintain a strong working knowledge of collective bargaining agreements and act as a resource for district employees supervisors and administrators.
16. Prepare confidential letters memos various forms and other documents.
17. Perform routine office tasks that include filing mailings and reception.
18. Administer applicant testing.
19. Develop and process job postings and the required documentation in recruitment software.
20. Collect verify and organize all necessary paperwork for initial applicants being processed for employment.
21. Research compile and prepare reports.
22. Issue and track NORA (Notice of Reasonable Assurance) notifications for substitutes.
23. Track substitute hours for all substitutes.
24. Process requests for Emergency Substitute Certification (EST) for classified staff and substitutes.
25. Assist building and department administrators in coordinating substitute staff assignments.
26. Coordinate student teachers/interns and non-employees onsite for clearance and system access.
27. Record and monitor records for compliance with federal state statutes and guidelines district policy and collective bargaining agreements.
28. Provide support and assistance for users of the Absence Management software system for attendance and substitute assignments.
29. Assist with collective bargaining and with the interpretation of the collective bargaining agreements as requested.
30. Work cooperatively with the Administration Office staff to facilitate completion of work within timelines.
31. Process purchase orders.
32. Coordinate and develop orientation and annual training programs.
33. Process verifications of experience for substitutes and coaches for salary placement.
34. Provide back-up to other HR specialists and other positions in the office as directed.
35. Assist with the development interpretation and administration of human resources policy and procedures.
36. Maintain archived files in accordance with retention requirements.
37. Perform other job-related duties as required.

The Moses Lake School District #161 does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age honorably discharged veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boys Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to the school districts Title IX Civil Rights Affirmative Action and Equal Opportunity officer Michelle Musso 1620 S Pioneer Way Moses Lake WA 98837 ; OR Section 504/ADA Coordinator Samantha Burgess 1620 S Pioneer Way Moses Lake WA 98837 (509) 766- 2670

Required Experience:

IC