Executive Assistant Corporate M&A (Job Share)
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Job Location:
Monthly Salary:
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
Arthur Cox LLP is one of Irelands leading law firms. We are an all-island firm with offices in Dublin and Belfast. We also have offices in London New York and San Francisco. Our practice encompasses all aspects of corporate and business law.
With 600 legal staff and a total headcount of nearly 900 we provide a comprehensive service to an international client base ranging from multinational organisations banks and financial institutions and established global leaders to government agencies and new players in emerging industry sectors.
Our story has been defined by our progressive outlook. For over 100 years we have led the way in the legal field in Ireland. For our clients we work to deliver the best service and support. With an independent entrepreneurial spirit of innovation leading the way.
Department: Corporate M&A Team
Location: Dublin 2
Reports to: Practice Support Manager
Contract Type: Job Share
(3day/2day fortnight worked over five consecutive days (Wednesday to Friday then Monday to Tuesday).
Location: Dublin 2
Reports to: Practice Support Manager
Contract Type: Job Share
(3day/2day fortnight worked over five consecutive days (Wednesday to Friday then Monday to Tuesday).
Background:
We are seeking a highly organized and proactive Legal Executive Assistant to support two senior partners in our M&A Corporate Department. This position is offered as a jobshare role requiring close collaboration between two parttime Executive Assistants to ensure seamless coverage consistent highquality support and uninterrupted workflow.
As part of this jobshare arrangement you will work in partnership to coordinate responsibilities maintain open communication and deliver a unified standard of excellence across all tasks.
About the Role:
- Provide comprehensive administrative support to senior partners in a fastpaced confidential environment.
- Manage complex billing operations with accuracy and attention to detail.
- Coordinate travel logistics including itineraries bookings and schedule adjustments.
- Process and track expenses promptly and efficiently.
- Support document preparation scheduling meeting coordination and other executivelevel administrative tasks as required.
Key Responsibilities
Personal Assistant & Legal Support:
- Provide high-level administrative assistance.
- Comprehensive email and diary management.
3E Billing & Time Entry:
- Managing AML requirements for client onboarding ensuring all procedures are followed.
- Running conflict checks and drafting Engagement Letters.
- Managing billing processes to include time entry invoicing client account balances and follow up on outstanding payments.
- Managing and inputting timesheets on a daily basis.
- Managing audit/accrual requests for clients.
- Liaise with the billing department to review and edit pro formas.
- Monitor billing cycles and ensure timely invoicing and payment follow-ups.
Travel Coordination:
- Proactively manage complex travel schedules including flights accommodations and itineraries.
- Ensure all travel arrangements align with partner preferences.
- Prepare travel-related documentation and meeting materials.
- Booking conferences.
- Maintaining and updating client marketing database (Interaction).
Expense Management:
- Prepare and submit detailed expense reports in a timely manner.
- Track and reconcile expenses against budgets and client billing.
- Ensure compliance with firm policies and client reimbursement guidelines.
Client & Team Interaction:
- Serve as a point of contact for clients maintaining professional relationships.
- Coordinate with internal teams including marketing finance and HR.
- Support business development efforts including CRM updates and client event coordination.
Skills Knowledge and Expertise
The ideal candidate will have:
- A strong legal or professional services background (minimum 5 years experience supporting senior legal professionals).
- Excellent communication and interpersonal skills.
- Proven ability to perform under pressure while maintaining accuracy and discretion.
- A collaborative mindset suited to a jobshare model.
- Speed responsiveness and efficiency are key for this role.
Skills & Attributes:
Flexibility:
Flexibility:
- Comfortable adapting to shifting priorities urgent requests and dynamic workloads.
- Able to collaborate effectively with your jobshare EA to ensure smooth handovers and continuity of workflow.
Proactive Approach:
- Anticipates partner needs and takes initiative to address issues before they arise.
- Demonstrates strong organisational capability and the ability to work autonomously while maintaining alignment with your job-share EA and the wider team.
Teamwork & Collaboration:
- Thrives in a sharedresponsibility environment and values strong communication reliability and cooperation.
- Works seamlessly with your jobshare partner and the broader team to uphold service excellence.
Benefits
We reward encourage and support our talented people to reach their full potential offering excellent progression opportunities along with a market leading remuneration package and benefits including:
- Competitive salary
- 25 days annual leave
- Immediate pension scheme
- Comprehensive health and wellness benefits including full gym and wellness programme
- TaxSaver and Bike to Work scheme
- Wide-ranging opportunities for involvement in internal committees
Required Experience:
IC
Key Skills
- Business Intelligence
- Bidding
- Accounts Assistant Credit Control
- Account Development
- Content Development
- Lab Testing
About Company
Ireland’s leading corporate and business law firm with offices in Dublin, Belfast, London, New York, and San Francisco.
