Executive Assistant to the Executive Vice President, Chief Strategy and External Affairs Officer
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Job Location:
Columbia, IN - USA
Hourly Salary:
$ 45 - 55
Posted on:
6 days ago
Vacancies:
1 Vacancy
Job Summary
Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23000 employees operating in over 150 countries Xylem is at the forefront of addressing the worlds most critical water challenges. We invite passionate individuals to join our team dedicated to exceeding customer expectations through innovative and sustainable solutions.
About the Role:
This is more than a traditional Executive Assistant role its a front-row seat to strategy leadership and enterprise-level decision-making.
The Executive Assistant to the Executive Vice President Chief Strategy and External Affairs Officer plays a critical role in enabling senior leadership and driving organizational effectiveness. This position is ideal for a seasoned highly motivated professional who wants hands-on exposure across functions enjoys partnering with senior leaders and thrives in a dynamic fast-moving environment.
The ideal candidate is proactive polished and solution-oriented someone who anticipates needs builds trust quickly and brings calm and clarity to complex time-sensitive situations. Youll work closely with executive leadership internal teams and external partners making this a highly visible and impactful role.
What Youll Do:
Executive Support
Manage complex high-volume calendars for a Senior Executive and multiple Vice Presidents
Serve as a trusted gatekeeper managing communications with internal teams external partners and the public
Coordinate internal and external meetings senior leadership sessions and industry conference participation
Prepare and distribute executive-level presentations communications and materials
Meetings & Events
Plan and support executive-level onsite and offsite meetings including agendas materials logistics and follow-up
Lead or support onsite and offsite events from planning through execution
Travel & Expenses
Arrange detailed domestic and international travel itineraries
Process expense reports and manage invoices with accuracy and discretion
Financial & Procurement Support
Partner with Finance and Accounting to code invoices against budgets cost centers and projects
Establish new vendors in the global procurement system (GEP)
Utilize accounts payable systems (Catalyst) to ensure timely and accurate processing
Operational Excellence
Identify opportunities to improve processes increase efficiency and support the broader organization
What Youll Bring:
- 10 years of senior administrative experience including 5 years supporting C-suite executives
- Bachelors degree preferred
- Experience in corporate operations including complex calendar management travel coordination expense reporting and event planning
- Advanced Microsoft Office skills (Outlook Word Excel PowerPoint Teams); familiarity with AMEX and Concur
- Exceptional organizational skills with the ability to manage multiple priorities in fast-paced environments
- High professionalism discretion and strong written and verbal communication skills
- Strategic proactive self-starter with the ability to anticipate needs think big-picture and drive process improvements
The estimated hourly range for this position is $45 to $55 per hour plus pay is dependent on multiple factors such as skills experience and work location and is not typically at the top of the range. At Xylem we offer a competitive compensation package with a generous benefit package including Medical Dental Vision plans 401(k) with company contribution paid time off paid parental leave and tuition reimbursement.
#LI-JO2
Join the global Xylem team to be a part of innovative technology solutions transforming water usage conservation and re-use. Our products impact public utilities industrial sectors residential areas and commercial buildings with a commitment to providing smart metering network technologies and advanced analytics for water electric and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.
At Xylem youll not only contribute to solving water issues but also have the chance to make a difference through our paid Volunteer Program Xylem Watermark. We prioritize our employees well-being through inclusion and belonging as well as our Employee Resource Groups (ERG). Proud to be an Equal Employment Opportunity (including disability and veterans) and Affirmative Action workplace Xylem fosters an inclusive environment free from discrimination or harassment.
Please note that the information in this job description outlines the general nature of the position and is not an exhaustive list of duties. Xylem is dedicated to providing reasonable accommodations to enable all employees to perform their essential job functions. We reserve the right to modify this job description and assign additional duties as needed. Embrace the opportunity to be part of Xylems transformative journey in shaping the future of water technology! #XylemCareers #GlobalImpact #WaterInnovation
Required Experience:
IC
Key Skills
- Office Manager Experience
- Time Management
- Microsoft Office
- Google Docs
- Adobe Acrobat
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Personal Assistant Experience
- Microsoft Powerpoint
- Administrative Experience
- Google Suite
About Company
Discover Flygt's innovative submersible pump solutions for various applications, including wastewater, mining, and more. As a leading manufacturer of submersible pumps, Flygt offers reliable and efficient products for your pumping needs. Learn more at Xylem US.
