Office Manager
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Job Location:
Palo Alto, CA - USA
Hourly Salary:
$ 38 - 40
Posted on:
20 days ago
Vacancies:
1 Vacancy
Job Summary
About Glean:
Founded in 2019 Glean is an innovative AI-powered knowledge management platform designed to help organizations quickly find organize and share information across their teams. By integrating seamlessly with tools like Google Drive Slack and Microsoft Teams Glean ensures employees can access the right knowledge at the right time boosting productivity and collaboration. The companys cutting-edge AI technology simplifies knowledge discovery making it faster and more efficient for teams to leverage their collective intelligence.
Glean was born from Founder & CEO Arvind Jains deep understanding of the challenges employees face in finding and understanding information at work. Seeing firsthand how fragmented knowledge and sprawling SaaS tools made it difficult to stay productive he set out to build a better way - an AI-powered enterprise search platform that helps people quickly and intuitively access the information they need. Since then Glean has evolved into the leading Work AI platform combining enterprise-grade search an AI assistant and powerful application- and agent-building capabilities to fundamentally redefine how employees work.
About the Role:
Were looking for a highly organized and proactive Office Manager (Contract) to lead day-to-day operations at our office. Youll be essential in creating a smooth welcoming and productive environmentensuring everything from facilities to vendor coordination runs efficiently.
You will:
- Develop and implement office policies and procedures to ensure smooth operations.
- Order and manage office supply inventory
- Manage F&B for our South Bay office
- Maintain Badging procurement for employees and new hires
- Plan and execute monthly employee engagement events
- Facilitate effective communication channels within the office ensuring timely and accurate dissemination of information.
- Oversee maintenance and repair activities ensuring the office is clean safe and well-maintained.
- Liaise with vendors contractors and suppliers for office-related services equipment and F&B.
- Manage office equipment and technology including computers and printers.
- Address any facility issues promptly and efficiently.
- Assist with distributing and collecting laptops
- Monitor and manage office budgets and expenses
- Coordinate with the finance department for expense tracking and reporting.
- Serve as a point of contact between employees management and external stakeholders.
About you:
- Strong organizational and multitasking skills with the ability to prioritize tasks.
- Excellent written and verbal communication skills.
- Proficiency in office software tools (e.g. MS Office spreadsheets database management).
- Ability to handle confidential information with discretion.
- Strong attention to detail and accuracy.
- Problem-solving and decision-making abilities.
- Ability to work independently and collaboratively in a team environment.
Location:
- This role is 5 days a week in-office (South Bay)
Compensation & Benefits:
The range for this position is $38-$40/hour. Compensation offered will be determined by factors such as location level job-related knowledge skills and experience. Certain roles may be eligible for variable compensation equity and benefits.
We are a diverse bunch of people and we want to continue to attract and retain a diverse range of people into our organization. Were committed to an inclusive and diverse company. We do not discriminate based on gender ethnicity sexual orientation religion civil or family status age disability or race.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
Glean was created to deliver healthy and fresh foods - made directly from fruits and vegetables - into your hands! Sweet Potato Flour & Pumpkin Flour now available. Our team is made up of a handful of passionate people who have worked in food and agriculture most of their careers - ... View more
