Seasoned Executive Assistant ( Latin South America) 14988

Job Title: Senior Executive Assistant
Contract type: Full time Independent Contractor US Business hours
Location: Remote open to candidates based in Latin or South America only.

About the Company:

We are a real estate investment and development firm focused on acquiring preserving and creating high-quality multifamily housing through impact-driven and innovative strategies. With a strong emphasis on collaboration between private capital and public mission we deliver housing solutions that balance investor returns with community benefits.

Key Responsibilities:

• Manage the Founders email inbox respond on their behalf categorize emails flag items that require attention and ensure timely follow-ups
  
• Maintain and optimize the Founders calendar schedule meetings block time for priorities and coordinate travel arrangements
  
• Support investor relations and lead management in Salesforce log activities manage personal leads schedule follow-ups and keep the Founder up to date on interactions
  
• Assist with data entry and analysis for real estate underwriting models and investment decisions input data run calculations and summarize findings
  
• Prepare and organize real estate analysis data to support investment decisions
  
• Handle administrative and compliance tasks file annual statements pay compliance fees and maintain regulatory requirements
  
• Organize and maintain office operations ensuring smooth day-to-day processes
  
• Develop a playbook and training materials for tasks that can be delegated
  
• Proactively identify operational gaps recommend improvements and take ownership of solutions
  
• Act as the Founders right hand serve as the main point of contact screen calls and manage priorities with discretion and professionalism

Must-Have Qualifications:

• 5 years of experience as an executive assistant or in a relevant executive-level administrative role ideally supporting a CEO founder or business owner
• Proactively identifies opportunities to support the executive by suggesting tools processes or strategies that enhance organization and efficiency.
• Strong organizational skills with proven ability to prioritize tasks effectively
• Proficient in Salesforce Microsoft Office suite and data management
• Excellent verbal and written communication skills in English
• Adaptable proactive problem-solver able to work independently with minimal supervision
• Comfortable working remotely and aligning with the Founders US time zone
• High level of discretion and confidentiality when handling sensitive information

Nice-to-Have Qualifications:

• Experience in real estate investment or related fields
• Familiarity with compliance and regulatory processes

If interested please share:

• A short cover letter explaining why you would be a strong fit for the role. Use this as an opportunity to pitch yourself directly to the client by highlighting your relevant experience achievements and motivation for applying.

Include reasons for leaving any roles with short tenure and share your long-term career plans. We value long-term commitment and want to ensure a stable mutually beneficial working relationship going forward.

• An updated CV - Ensure it includes relevant keywords and highlights key skills and experience you have relevant to the role.
• A video introduction link where you introduce yourself and summarize your experience and key achievements. You dont need to mention the specific role you are applying forkeep it general by highlighting your background expertise and what you can bring to your next role. Kindly use Google Drive and ensure that the link is unrestricted viewable by anyone with the link and does not expire. It is imperative to have a video introduction to move forward with the application process. Please ensure your full name or contact details are not visible on this public link.

Tips for a professional well-presented video:

• Record in a quiet well-lit space
• Dress professionally as you would for an interview.
• Do not read from a script
• Ensure your device is fixed and stable
• Here are some examples should you need it: requirements serve an important purpose in our recruitment process. Ensure that you provide all requested information to move forward successfully.
  
  

  Required Experience:

  IC