Events and Operations Coordinator, Baylor Washington D.C.
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Job Location:
Monthly Salary:
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
What We Are Looking For
The Events and Operations Coordinator Summer Fellowship for Religion and Social Lifewill support the mission and vision of Baylor University for the Summer Fellowship for Religion and Social Life program by facilitating program execution in D.C. This is a temporary 16-week position that will be responsible for Summer Fellowship programing operations reporting and student care in D.C. from May-August of 2026.
A successful Events and Operations will bedetail-orientedand able to see how executing operational tasks with excellence serves the larger mission of student and program be matched with a relational savvy and emotional intelligenceand an abilityto connect with a variety of stakeholdersfrom students to alumni to high-profile speakers. They should be comfortable working on a small team with little supervision and demonstrate confidence in their task management relational tact and problem-solving ability.
A bachelors degree and less than one year of relevant experience are required while three years of experience is preferred. This position is located in Washington D.C. and is temporary.
Applicants must be currently authorized to work in the United States on a full-time basis.
What You Will Do
Plan and implement an eight-week undergraduate fellowship with the direction of the Program Director including:
- Work closely with the Program Director to ensure program success
- Implement weekly program schedule:
- Ensure smooth execution of Tuesday-Thursday classroom seminars
- Liaise with seminar speakers on travel logistics and payments
- Manage financial and logistical aspects of catering two meals a day three days a week (more as needed)
- Plan and execute weekly professional development workshops volunteer opportunities and site visits to partner organizations around Washington D.C. on Fridays including student transportation and stakeholder interactions
- Facilitate weekly Wednesday night vocational dinners with speakers
- Oversee student orientation and onboarding
- Coordinate logistical elements of the program including extracurricular event planning student housing and transportation speaker coordination and student communication from hiring on
- Liaise between all program stakeholders including students Baylor staff housing partners contractors speakers and program alumni
- Build and maintain relationships with students including managing all after hours emergencies and communications outside of standard work hours
- Manage program financial processes including vendor registration payments revenue and invoices receipts/reimbursements contracts
- Compile and submit expense reports for Program Director and other program expenses
Reporting and External Relations
- Write and facilitate an exit survey for program participants with the supervision of the Program Director
- Compile a comprehensive report using survey data and student quotes to provide to the University and program donors within two weeks of program completion
- Coordinate engagement with RSL program alumni staff and friends of the program in D.C. and in Waco
- Work with Baylor in Washington program team ensuring cross-program and office space collaboration
- Maintain cooperative working relationships with parents staff and other University personnel
Additional details pertaining to the position
- Perform all other duties as assigned to support Baylors mission.
- Ability to comply with University policies
- Maintain regular and punctual attendance
What You Can Expect
As part of the Baylor family eligible employees receive a comprehensive benefits package that includes medical dental and vision insurance generous time off tuition remission and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your familys wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more go toBaylor Benefits & Advantages.
Explore & Engage
Learn more aboutBaylorand our strategic visionBaylor in Deeds. Also explore our great hometown ofWacoand the many opportunities toengage locally. If you are new to Central TexasThis is Waco!
Required Experience:
IC
Key Skills
- Marketing
- Catering
- Organizational skills
- Hospitality Experience
- Management Experience
- HubSpot
- Event Planning
- Events Management
- Project Management
- Event Marketing
- Leadership Experience
- negotiation
About Company
Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic informat ... View more
