Registrar (Financial and Office Records)
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Job Location:
Albuquerque, NM - USA
Monthly Salary:
Not Disclosed
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
- Registrar (Financial and Office Records)
- Full Time
- Salary $40000
- For next school year starting in July 2026
TITLE: Registrar/Financial & Office Records Assistant
MINIMUM QUALIFICATIONS:
1. Minimum of High School diploma or equivalent (GED)
2. Ability to pass a background check
3. Proven experience in administrative roles preferably in an educational or public school setting.
4. Strong computer skills.
5. Familiarity with student information systems (SIS) and financial management software is desirable.
6. Excellent organizational skills and ability to manage multiple tasks efficiently.
7. Attention to detail and accuracy in record keeping and data entry.
8. Strong interpersonal and communication skills to interact with diverse stakeholders.
9. Demonstrated ability to handle confidential information with discretion and professionalism.
OVERVIEW OF JOB DESCRIPTION: The School Registrar and Financial/Office Records Assistant plays a vital role in ensuring the smooth and efficient functioning of a public schools administrative operations. This position combines responsibilities related to student enrollment registration and maintaining financial and office records. The successful candidate will possess excellent organizational skills attention to detail and the ability to handle sensitive information with confidentiality.
ESSENTIAL FUNCTIONS:
1. Follows local state and federal law and adheres to Public Education Department and Local School Board Policy
2. Student Enrollment and Registration: a. Manage the student enrollment process including reviewing and verifying registration documents ensuring compliance with applicable policies and regulations. b. Maintain accurate student records including demographic information academic performance attendance and disciplinary actions. c. Coordinate with teachers administrators and parents/guardians to resolve any enrollment or registration issues.
3. Financial Record Keeping: a. Assist in maintaining financial records including processing invoices purchase orders and expense reimbursements. b. Collect and record student fees ensuring accuracy and adherence to established procedures. c. Prepare financial reports as required or requested. d. Collaborate with the finance department to reconcile financial discrepancies and ensure accurate bookkeeping.
4. Office Records Management: a. Maintain and update various office records including staff attendance leave records and correspondence. b. Manage the filing system for administrative and student records ensuring easy retrieval and organization.
c. Assist with the preparation of official documents such as transcripts report cards and certificates. d. Support the dissemination of relevant information to staff parents and students as directed.
5. Communication and Customer Service: a. Serve as a point of contact for students parents and staff regarding registration enrollment and financial inquiries. b. Respond to inquiries promptly and professionally providing accurate and helpful information. c. Collaborate with other administrative staff to ensure effective communication and seamless operations. d. Maintain a positive and welcoming atmosphere for visitors and guests.
6. Performs other related duties as necessary or assigned
REPORTS TO: Director of Finance and Business Operations and/or Finance and Business Operations Assistant
TERMS OF EMPLOYMENT: Work year will be outlined in a Contract. Salary to be determined by individual training and experience level on the current Governing Council Approved Admin Salary Schedule for Administration Support.
EVALUATION: Performance of this position will be evaluated annually in accordance with provisions of the Governing Councils policy on evaluation of administrative personnel.
Key Skills
- Typing
- Data Entry
- Hospital Experience
- Anatomy Knowledge
- Clerical Experience
- Ellucian
- ICD Coding
- ICD-10
- Medical office experience
- ICD-9
- Medical Terminology
- Epic
