Receptionist

Toronto - Canada

Monthly Salary: $ 42800 - 53500

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

Who We Are:
At Northland were enablers of change united by our journey to transform the energy sector into the foundation for a sustainable future.

Since our inception weve been early movers in the energy industry adopting new initiatives that pave the way for communities across the globe and helping forge their path towards a carbon-neutral landscape.

Were a different kind of independent power producer. As developers owners and operators who are at the forefront of the energy transition were uniquely positioned to leave a lasting impact in the regions where we operate. Weve expanded our business across Canada the United States Latin America Europe and Asia to become a global leader all by bringing together industry experts to find solutions with an entrepreneurial mindset.

While our work powers communities across the globe Northland is powered by our people.

The Receptionist will play an important role in representing Northland Power. Working at our Toronto mid-town office you will be a go-to person for staff and visitors at the reception. Reporting to the Global Corporate Services Manager your primary function will be greeting visiting clients and employees and help them navigate the office space. As part of the Corporate Services team you will also work closely with the office coordinators and administrators to support local meetings and appointments as required.

Occasional after-hours work will be required (2%) to support board meetings or special occasions.

Key Responsibilities

Meet and greet all visitors arrange transportation as required and ensure all visitors follow the sign-in/sign-out process.
Manage all employee access cards as well as office scheduling app for NPIs hybrid set-up.
Receive all incoming telephone calls listen to all messages and direct them to the appropriate department or person.
Direct all incoming mail and deliveries work with all departments to open scan or send by courier any mail as required.
Assist with booking rooms and help coordinate the use of the meeting room space as well as catering requests.
Ensure that all meeting rooms kitchen and reception areas are all in order and well-kept. Manage office supplies stock including stationery coffee tea and any other office consumables.
Coordinate employee service requests for any required building maintenance and supervise workers where appropriate.
Work with IT and HR to assist with employee requests for onboarding.
Participate and help in all ad-hoc projects as required.

Who You Are:

Flexible: You are comfortable handling a wide variety of tasks including setting up meetings liaising with vendors and working on last-minute requests.
A proactive problem solver: You use critical thinking to evaluate problems and are always looking for process improvement opportunities wherever possible.
Organized: You have strong time management and prioritization skills.
A strong communicator: You have exceptional oral and written communication skills and are able to convey your message in a clear and concise manner.
Dependable: You are always on time and you are known for your willingness to assist and go the extra mile.
Collaborative: You build relationships easily and enjoy working as a team to get things done.

Qualifications and Experience

Knowledge of Microsoft Office products including Outlook Excel Word and PowerPoint.
5 years experience in front desk management and clerical duties
2 years experience in office/facilities administration/management

Whats In It for You:

Our employees are the driving force behind our achievements. We are unwavering in our commitment to not only recognise your contributions but also to empower you to excel in every aspect of your life. Heres a glimpse of why Northland is the place where youll truly thrive:

Thoughtful benefits A competitive RRSP matching scheme of 8%; extended health dental and vision benefits for yourself and your immediate family from day one; paid parental leave; Accident and Life Insurance and disability benefits are just a few of the benefits youll be able to access.
Wellbeing first Staying true to our taking care of ourselves and each other value you will have access to our global Wellness Program and Employee Assistance Program including access to mental health resources.
Floating days and Birthdays off As part of our commitment to promoting a healthy work-life balance you will get your birthday off so you can celebrate however you choose! You will also receive three additional days off annually to observe any other events that are important to you.

We hire talented and passionate people from different backgrounds. If youre excited about a role but your past experience doesnt align perfectly with this job description we still encourage you to apply. Learn more about our diversity inclusion and belonging commitments.

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Pay Range:

$42800.00 - $53500.00

This document is a guide. The duties responsibilities and requirements of the jobs as described herein are not inclusive and are subject to change.

Northland Power is an equal opportunity employer and we are committed to creating a fair inclusive and accessible environment. As part of our commitment we work to ensure our application process is accessible to all candidates. If you require special assistance or accommodation during the hiring process please notify a member of the HR Department.

Artificial intelligence may be used to screen assess or select applicants for this position.

This is a new position.

Required Experience:

Junior IC

Who We Are:At Northland were enablers of change united by our journey to transform the energy sector into the foundation for a sustainable future.Since our inception weve been early movers in the energy industry adopting new initiatives that pave the way for communities across the globe and helping ...