Office Services Administrator

Taggart Group of Companies

Job Title: Office Services Administrator

Company: Taggart Group of Companies

Reports to: Facilities and Office Services Manager

Salary Range: $50000 - $55000

Location: 3187 Albion Road South Ottawa ON

About Us

At Taggart were more than a company. We are a proud family-owned business with deep roots in Eastern Ontario. Were leaders in building communities from infrastructure and commercial spaces to residential homes. Our long-standing stability and continued growth create a variety of opportunities for those looking to get hands-on experience and build a lasting career.

The Taggart Group of Companies is a full-service construction organization consisting of five major operating companies. Taggart Group delivers expert leadership in real estate development planning design finance construction and management.

Our wide breadth of expertise and scope of work allows us to offer a variety of opportunities for those looking to get hands-on experience and build a lasting career.

At Taggart you will be part of something bigger and what you do today will make an impact for years to come. We believe in your success.

Building integrity quality and community together.

About this Role

The Office Services Administrator is responsible for administrative and operational support of office services functions for the Albion Road and Design Center (2515 St. Laurent) locations. This position will also provide general support to the Colonnade office.

This position will play a key role in employee experience and be involved in tasks ranging from staff communications support of company events office logistics service contract and repair coordination procurement and hospitality.

Key Responsibilities

• Support the day-to-day operations of assigned office locations ensuring spaces function effectively for employees and visitors.
• Lead office hospitality and catering support including weekly management meetings and ad-hoc staff requests ensuring timely coordination and setup.
• Lead the coordination and release of all CTC and TD Place season ticket events ensuring ticketing catering and related logistics are completed within required timelines.
• Lead the organization of office seasonal events décor and accessories and support company events and initiatives as required.
• Respond to general maintenance or facility issues as they arise coordinating follow-up or service support where required.
• Act as a central point of contact for office operations and facility-related requests coordinating with internal teams and external service providers as needed.
• Provide administrative and coordination support related to office operations building access service contracts documentation and communications.
• Support reception coverage and collaborate with reception staff to maintain shared spaces to a professional standard.
• Assist with office logistics space coordination workstation readiness and training room setup in partnership with HR and IT.
• Maintain organized records vendor information and documentation and perform other related duties as required to support efficient office operations.

Education and Experience Requirements

• Strong customer service with the ability to communicate clearly and professionally with a wide range of audiences both verbally and in writing.
• Demonstrated ability to manage multiple priorities stay organized and maintain focus in a fast-paced interruption-heavy environment.
• High level of attention to detail sound judgment and discretion with the ability to handle confidential and sensitive information appropriately.
• Ability to work independently troubleshoot issues and build effective working relationships with internal stakeholders vendors and service providers.
• 24 years of related administrative experience with working knowledge of Microsoft Office and SharePoint.
• A valid Ontario drivers license and regular access to a vehicle is required to support catering pickups event logistics and office-related errands.

Physical/Sensory Effort and Work Environment

• You provide service to multiple teams departments and companies while managing competing deadlines.
• You may be required to work overtime based on business needs.

Accommodation Requests

The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to citizenship race place of origin ethnic origin colour ancestry disability age creed sex/pregnancy family status marital status sexual orientation gender identity or gender expression.

In accordance with Accessibility for Ontarians with a Disabilities Act were committed to providing accommodations for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance please send an email to with your request.

Thank You for Considering Taggart Group of Companies
Thank you for your interest in joining Taggart Group of Companies. We appreciate every application but only those selected for an interview will be contacted. Please note that we do not accept unsolicited resumes from recruiters or employment agencies. Any such submissions become the property of Taggart Group of Companies and are not eligible for compensation.

#taggartcareers

Required Experience:

Junior IC