NSU00717 Administrative Assistance Office Specialist III

Title: NSU00717 - Administrative Assistance Office Specialist III

State Role Title: Administration and Office Specialist III

Hiring Range: 45000

Pay Band: 3

Agency: Norfolk State University

Location:Norfolk State University

Agency Website:

Recruitment Type: General Public - G

Job Duties

To provide clerical support to the coordinator faculty and students and office management to the Master of Arts programs in Criminal Justice and Urban Affairs.

Minimum Qualifications

1. Must maintain the confidentiality of work-related materials.
2. Must have at least five years of experience working in a collegiate environment with traditional nontraditional undergraduate and graduate students.
3. Should demonstrate working knowledge of office practices and procedures for state organizations/institutions.
4. Must have experience with maintaining electronic record keeping.
5. Must have skills and experience working with Microsoft Office suite software (Excel Word PowerPoint Outlook and Publisher).
6. Must have experience in other software and systems to complete specific tasks (Colleague Financials Adobe Pro Zoom Blackboard and Blackboard Collaborate).
7. Must demonstrate an ability to handle multiple competing responsibilities with a high degree of accuracy.
8. Must demonstrate an ability to communicate effectively with internal and external constituencies

Additional Considerations

A. Communication Performance
Knowledge of discretion and confidentiality
Demonstrated working knowledge of office practices and
procedures
Skill in the use of Microsoft Office suite software (Excel Word PowerPoint Outlook)
Demonstrated ability to handle multiple competing responsibilities with a high degree of accuracy.
Demonstrated ability to communicate effectively with internal
and external constituencies in efforts to resolve problems
respond to inquiries and obtain and disseminate information.

B. Office Manager/Administrative Assistant
Demonstrated ability to communicate effectively both
verbally and in writing and convey matters to large
diverse audiences (students/staff/faculty).
Demonstrated ability to use computer software including
Microsoft Excel and Word
Ability to accurately take copious notes and properly edit
review and publish for professional dissemination to
senior and executive staff and faculty.
Demonstrated ability to monitor projects and meet and
prioritize competing deadlines

C. Preparing electronic versions of
instructional materials and other related
items
Demonstrated ability to communicate effectively both
verbally and in writing and convey matters to large
diverse audiences (students/staff/faculty)
Demonstrated ability to use computer software including
Microsoft Excel and Word.
Ability to accurately take copious notes and properly edit
review and publish for professional dissemination to
senior and executive staff and faculty.
Demonstrated ability to monitor projects and meet and
prioritize competing deadlines.
Demonstrate a mastery of other software and systems to
complete specific tasks (Colleague Financials Adobe
Pro Zoom Blackboard and Blackboard Collaborate).
Ability to accurately take copious notes and properly edit
review and publish for professional dissemination to
senior and executive staff and faculty.

D. Provides support to the College of
Liberal Arts

When called upon provide support to the Deans office
and the Sociology Department

E. Mission and Values

Maintains the highest standard of personal & professional
conduct in dealing with students coworkers & the public..
Protects & maintains confidentiality of records
Works cooperatively with others to achieve goals.
Strives for improvement in the proficiency & effective of services
provided.
Displays an appreciation of the difference in approaches
personalities and viewpoints of others.
Seeks out & accepts increased responsibilities.
Works to keep work activities productive & focused on results.
Takes responsibility for educating self about current and future
changes within the organization.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Contact Information

Name: Micaela Morris

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.