Program Operations Analyst

Seattle, OR - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Job Description

Finance Planning and Budgeting (FPB) encompasses the major central financial planning analytical and budgeting functions for the University of Washington including:

Finance & Budget Strategy

Institutional Analytics & Decision Support

Policy Planning & State Operations

University Business Services

TheUniversity Controllers Office (UCO) within the Finance & Budget Strategy Divisionof Finance Planning and Budgeting(FPB)is responsible forenterprise-level accounting for theUniversity of Program Operations Analystplays akeyrolein thefinancial managementand administration within the institution ensuring theaccurateandtimelyprocessing of$960 M annually inLetter of Credit draws for federal sponsored awards.

TheProgram Operations Analystleads plans and executes thetimelyprocessing of sponsored project reimbursement requests. This entails comprehensively managing andreporting onletter of credit activityandcommunicating with both campus and sponsors to ensure the University is in compliance with federal cash handling requirements. This position plays a key role in the successful tracking of incoming funds and reconciliation of federal sponsored program activity.

This positionis responsible forendtoend cash management for federalassistanceprograms ensuringtimelyand compliant drawdowns reconciliations and reporting under federal regulations. This role serves as the operational nexus among Finance Grants/Program Offices and external federal payment systems (e.g. Treasury ASAP HHS PMS G5)maintainingstrong internal controls minimizing cash on hand and safeguarding award funds against misuse or material noncompliance.

Duties & Responsibilities

Cash Management & Drawdowns

Lead daily/weekly federal drawdowns and ensure alignment with award terms budgets and federal regulations

Optimizedrawdown schedules to reduce excess cash andmaintaincompliance with Uniform Guidance and CMIA

Prepare andvalidatecash confirmations resolve transaction issues and process returns/adjustments

Investigate outstanding drawdown issues and escalate discrepancies tomaintaininstitutional cash flow

Reconciliation & Reporting

Reconcile federal drawdowns with sponsored award expenditures and resolve discrepancies

Prepare monthly/quarterly cash activity reports and support audit requirements including SF425/FFR

Identifytrends and provide recommendations to strengthen financial accuracy and compliance

Compliance & Internal Controls

Maintain internal controls documentation and user access oversight for cash management activities

Update practices based on changes to award terms cost principles and federal compliance requirements

Develop andmaintainSOPs and desk guides; perform control testing and implement improvements

Stakeholder Collaboration

Partner with Grants Administration AP/AR and Program Managers tovalidatecash needs and ensuretimelyreimbursement

Communicate proactively to resolve discrepancies and clarify requirements

Provide training and guidance on federal cash management policies and procedures

Education & Outreach

Serve as primary contact with federal payment centers to resolve systemic issues

Create andmaintaintraining resources on drawdown processes and compliance requirements

Promote best practices to strengthen institutional efficiency and consistency

Administration

Conduct financial/administrative analysis to support decisionmaking and process improvements

Perform special projects andadditionalduties as needed

Requirements:

Bachelors degree in Business Accounting Finance Public Administration or related field and two years of experience in accounting business finance public administration or a related field to include experience preparing reviewing or processing Letters of Credit or other financial documentation

Equivalentcombination of education and experience from which comparable knowledge and skills have beenacquiredmay substitute fordegree

Proficiencyin Excel and ERP/financial systems (e.g. Oracle SAP Workday or Dynamics)

Strong analytical reconciliation and documentation skills; high attention to detail

Excellent communication organization and stakeholder engagement skills to collaborate with Grants AP/AR Program Offices and federal agencies

Demonstrated abilityto collaborate with cross-functional teams and foster an inclusiveequitableculture that strengthens stakeholder relationships and supports FPBs overall environment

Desired:

Experience with Treasury ASAP HHS PMS G5 (or similar federal payment systems)

Working knowledge of Uniform Guidance (2 CFR Part 200) cost principles cash management and federal reporting (e.g. SF425/FFR)

Experience creating SOPs/desk guides and supporting audits

Compensation Benefits and Position Details

Pay Range Minimum:

$61368.00 annual

Pay Range Maximum:

$76500.00 annual

Other Compensation:

Benefits:

For information about benefits for this position visit Shift (United States of America)

Temporary or Regular

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Required Experience:

Job DescriptionFinance Planning and Budgeting (FPB) encompasses the major central financial planning analytical and budgeting functions for the University of Washington including:Finance & Budget StrategyInstitutional Analytics & Decision SupportPolicy Planning & State OperationsUniversity Business ...