Demand & Supply Administrator

Who were looking for:

Toyotas Cincinnati Regions Demand & Supply Department is looking for a passionate and highly motivated Demand & Supply this role you will be instrumental in managing the allocation and logistics of wholesale vehicles ensuring smooth coordination between dealerships transportation and internal teams. Reporting to the Demand & Supply Manager you will support the departments goal of optimizing vehicle distribution and enhancing dealer satisfaction through accurate timely and efficient processes.

What youll do:

• Own the end-to-end process of Toyota wholesale vehicle allocations including requesting posting and finalizing vehicle quantities.

• Serve as the primary contact for dealer and field traveler communications addressing inquiries and resolving transportation or vehicle condition issues.

• Manage new vehicle orders changes and tracking to ensure timely delivery to the correct dealerships.

• Maintain compliance with Sarbanes-Oxley (SOX) requirements by reviewing and ensuring accuracy of all forms and records.

• Coordinate vehicle transfers during dealership ownership changes including tracking and deviating units as needed.

• Handle miscellaneous requests such as buybacks PPO changes and Monroney label updates.

• Collaborate with logistics transportation companies and dealership personnel to resolve issues and improve processes.

• Identify trends and recommend process improvements to enhance efficiency and accuracy.

What you bring:

• High School Diploma or higher.

• Excellent organizational skills with a high attention to details and ability to execute on specific deadlines

• Proven experience in office management or administrative leadership role

• Strong Microsoft skills within but not limited to: Teams Excel Outlook Word and PowerPoint

• Demonstrated ability to effectively multi-task across diverse projects while proactively anticipating challenges and implementing timely solutions.

• Strong knowledge of supporting departments and organizations with operations policies and procedures

Added bonus if you have:

• Experience in automotive logistics or supply chain support roles where youve demonstrated attention to detail and problem-solving skills.

• Advanced knowledge of Sarbanes-Oxley (SOX) compliance and record-keeping best practices.

• Ability or experience with event planning (coordinating meetings setting up luncheons managing RSVPs etc.)

• Tableau and Power BI Experience

What well bring

During your interview process our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights

include:

• A work environment built on teamwork flexibility and respect

• Professional growth and development programs to help advance your career as well as tuition reimbursement

• Team Member Vehicle Purchase Discount

• Toyota Team Member Lease Vehicle Program (if applicable)

• Comprehensive health care and wellness plans for your entire family

• Toyota 401(k) Savings Plan featuring a company match as well as an annual retirement contribution from Toyota regardless of whether you contribute

• Paid holidays and paid time off

• Referral services related to prenatal services adoption childcare schools and more

• Tax-Advantaged Accounts (Health Savings Account Health Care FSA Dependent Care FSA)