Secretary

permanent

Quantum Insights is a leading data analytics company that provides cutting-edge solutions to businesses of all sizes. We are currently seeking a highly organized and detail-oriented Secretary to join our team on a full-time permanent basis.

As a Secretary at Quantum Insights you will be responsible for providing administrative support to our team of professionals. Your main duties will include managing schedules organizing meetings and appointments and coordinating travel arrangements. You will also be responsible for maintaining records handling correspondence and performing general office tasks.

The ideal candidate for this role will have excellent communication and time-management skills as well as the ability to multitask and prioritize tasks effectively. You should also have a strong attention to detail and be proficient in using various office software such as Microsoft Office.

Key Responsibilities:

- Manage and maintain executives schedules including arranging meetings and appointments

- Coordinate travel arrangements and accommodations for executives and other team members

- Answer and direct phone calls take messages and respond to inquiries

- Prepare and distribute correspondence memos and reports

- Maintain and update records databases and filing systems

- Handle incoming and outgoing mail and packages

- Order and maintain office supplies and equipment

- Assist with the preparation of presentations and other documents

- Perform general office tasks such as photocopying scanning and filing

- Act as a point of contact for clients vendors and other external parties

- Ensure the office is organized and well-maintained at all times

Qualifications:

- High school diploma or equivalent; additional certification in office management is a plus

- Proven experience as a secretary or administrative assistant

- Excellent communication and interpersonal skills

- Strong organizational and time-management skills

- Proficient in using Microsoft Office and other office software

- Ability to handle multiple tasks and prioritize effectively

- Strong attention to detail and accuracy

- Professional and friendly demeanor

- Ability to maintain confidentiality and handle sensitive information with discretion

We offer a competitive salary and benefits package as well as opportunities for growth and development within our company. If you are a motivated and organized individual with a passion for providing excellent administrative support we encourage you to apply for this exciting opportunity at Quantum Insights.