Tribal Council Office Assistant

Open: November 5 2025Close: When FilledJob Title: Office AssistantDepartment: Tribal CouncilReports To: Lead SecretaryHours: 40 Hrs/Wk Full TimeSalary: Based on Salary MatrixBenefits Requisition: 804 *Salaries are market competitive. For accurate salary information call or email The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical dental vision life insurance a retirement/401(k) plan with profit sharing paid holidays and paid time off including birthday Summary:This position serves at the pleasure of the Tribal Council and provides general office and secretarial support. Keeps official records for the Puyallup Tribal Government. Essential Duties and ResponsibilitiesGreets the public by telephone and personal inquiries. Makes referrals and obtains information. Routes telephone calls to appropriate departmental personnel. Must maintain strict confidentiality at all provides information to membership and assists members with the governmental program and procedures either by phone e-mail or in face-to-face the public by checking records and files for requested information; provides information and forms to the public as a variety of office equipment including multi-line telephone copiers postage meters facsimile machines scanners and computers; input and retrieve data and text; organize and maintain logs and routes all mail daily coming into the Puyallup Tribal Council Offices and file as for accurately and timely filing of all Council Determination Reports (CDR) Council Members filing FYI filing and all Sport Sponsorship filing and scans. Collects stamps reviews and inputs into Data Base agenda request forms (ARF).Routes all documents receiving Council action to the related back-up for other staff members as an inventory of all office supplies. Initiates and maintains contact with vendor for supplies and cleanliness of Council offices surrounding i.e. coffee station Chambers Art Room lobby area other duties as ResponsibilitiesThis position has no supervisory and RequirementsTo perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential and/or ExperienceHS Diploma/GED and two years of experience must be in a support position to senior management; or satisfactory equivalent combination of education and experience. Intermediate experience and knowledge using word processing and spreadsheets (i.e. Word for Windows Excel Access etc.) required. Must be able to accurately type 34-45 SkillsAbility to read and comprehend simple instructions short correspondence and memos. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from employees working in the department Tribal members and the general public. Mathematical SkillsAbility to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Ability to compute rate ratio and percent and to draw and interpret bar AbilityAbility to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Other Skills and AbilitiesMust have an understanding of all department programs in order to provide accurate referral information to membership and to perform accurate work in a stressful setting while tactfully dealing with angry upset or frustrated demonstrate cultural sensitivity and be able to keep sensitive issues be a self-starter an independent worker and QualificationsMust be a Puyallup Tribal MemberMust have and maintain a valid and unrestricted Drivers License and proof of auto insurance required. Drivers License must not contain any restrictions that would otherwise prevent an employee from operating a GSA vehicle and complying with the Tribes Vehicle Use DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential the ability to operate a personal computer multi-line telephone calculator facsimile and the ability to read write communicate and interpret information accurately in the ability to concentrate and consistently produce accurate performing the duties of this job the employee is regularly required to use hands to finger handle or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk and stoop kneel crouch or crawl. The employee is occasionally required to stand sit climb or balance and taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision distance vision color vision and ability to adjust EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential noise level is low to physical exertion is low to is performed in an office are frequent employee contacts and interruptions during the interact with angry or hostile individuals. The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of Preference Employer as Required by LawOnline Application Tips:1. If you are using a PC use Chrome. If you are using a MAC use Safari.2. Upload additional documents (resume cover letter letters of recommendation proof of Indian blood etc.) to the resume tab as one (1) PDF file or email documents to and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded.3. Indian Hiring Preference send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in email us at or call .4. Provide 3 references (we cannot obtain references from direct family members mother father grandparents sisters brothers or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers subordinates or other supervisors but we can accept a personal reference from someone who is familiar with your work ethic habits and attendance. You can send in letters of recommendation to To add more employment education references etc. click on the small sign at the top right corner of the page.6. When entering salaries only use numbers. Do not use any other characters (such as . or $)7. After you submit your application you will receive an email confirmation. If you do not receive an email please call the office to confirm submission.*Please do not wear perfumes colognes or strong scents to your interview. Some employees are you have any questions about the positions or the online application please call or email E. Portland Ave. Tacoma WA 98404